We are all in Microsoft. Should everything run here?

The Microsoft-internal parts, yes. Steps that reach outside, to a CRM, an accounting tool or an AI provider, are often simpler in n8n or Make, with Power Automate handling the Microsoft end. I will say which in the map.

How much do you know Power Automate?

Enough to build reliable flows and to know its limits. Less than I know n8n. If your needs are deep inside Power Platform, Dataverse and model-driven apps, I will tell you that and point you to a Microsoft specialist.

What does it cost beyond Microsoft 365?

Standard connectors are usually included. Premium connectors and higher run limits are extra, and the licensing changes often enough that I check it at scoping rather than quoting it here.

Power Automate, if your business already lives in Microsoft 365

Power Automate is the obvious choice for a business already paying for Microsoft 365, because much of it is included and it reaches into Outlook, Teams, SharePoint and Excel more naturally than anything else. Outside the Microsoft world it becomes awkward, and premium connectors cost extra.

Send me the situation How it works

Read and answered by me, usually within the day. If a spreadsheet and a checklist would do, that is the answer you get.

I have worked inside Power Automate for a client on Microsoft 365. It is not where my own companies run, and I have less depth here than in n8n. I say so and scope accordingly.
Scoped in writing, priced before work starts
Your account, your data, documented as it is built
Not affiliated with Microsoft. No resale, no commission.

Twelve

companies operated, six of them his own, on automations he built

15,868

records synced between two systems every run, zero failures

3,984

recorded calls transcribed and graded by an agent, not a person

1,350

pages produced by one 24-agent workflow, every one reviewed

What Power Automate is good at

First

Deep, native reach into Microsoft 365: mail, calendars, Teams, SharePoint lists, Excel tables.

Second

Often already licensed, so the marginal cost of a first automation is zero.

Third

Approval flows and document routing inside Microsoft tools are genuinely good.

Where it is the wrong tool

A business whose systems are mostly outside Microsoft, or one that needs a builder a non-technical owner will enjoy. Premium connectors and the licensing model are a maze.

Who should pick it

Businesses standardised on Microsoft 365 with workflows that stay mostly inside it: approvals, document routing, Teams notifications, Excel-based reporting.

What a Power Automate setup covers

Flows for the map's Microsoft-internal steps, with the licensing checked before anything premium is used, and a decision about whether steps that leave Microsoft belong in a different tool. Documented in SharePoint where your team already looks.

Asked about Power Automate

We are all in Microsoft. Should everything run here?: The Microsoft-internal parts, yes. Steps that reach outside, to a CRM, an accounting tool or an AI provider, are often simpler in n8n or Make, with Power Automate handling the Microsoft end. I will say which in the map.
How much do you know Power Automate?: Enough to build reliable flows and to know its limits. Less than I know n8n. If your needs are deep inside Power Platform, Dataverse and model-driven apps, I will tell you that and point you to a Microsoft specialist.
What does it cost beyond Microsoft 365?: Standard connectors are usually included. Premium connectors and higher run limits are extra, and the licensing changes often enough that I check it at scoping rather than quoting it here.

Where to start

Workflow automationThe map of how work flows, then the automation that runs it. On n8n, Zapier, Make or code.Data sync between systemsYour CRM, accounting, inventory and spreadsheets agreeing with each other, on a schedule.Reporting automationThe numbers you actually run the business on, built and sent every Monday without anyone opening a spreadsheet.AI agent developmentA custom agent with one defined job, a defined place a person checks, and a log of everything it did.

Other platforms

n8nSelf-hostable, code-friendly, fair pricing at volume. What my own companies run on.ZapierThe widest app library and the fastest start. Per-task pricing that grows with you.MakeA visual builder that handles branching and data well, at a lower price than Zapier. Formerly Integromat.AirtableA database that looks like a spreadsheet, with automations and interfaces built in. For teams whose work lives in tables.Custom codeA service or internal tool written as code in a repository you own. For the ten percent a platform cannot do well.

Tell me what is in the way.

One form, read by the person who would build it. If the honest answer is a checklist and no software, that is what you will hear.

Send me the situation Email instead